This is the kind of message everyone dreads getting, especially if your Gmail account is for business use. This warning lets you know that the Gmail account is at its storage limit and you won’t be able to send or receive emails from now onwards.

Due to this, you may not be able to get many key emails like emails from your customers, Bank, Investors, and Employees.

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If you are going through this stressful situation, do not panic! In this article, we will help you in resolving this issue. We have listed various methods that are available to help you dump the unimportant emails that have been piling up and eating away your storage. Let’s begin!

Backing up your Gmail:

Before we discuss the proper way to overcome your Gmail problem, we advise you to have a backup of your precious data on Gmail. You may feel like this is not important but it actually is quite crucial to back up data. In fact, you should be doing it from time to time, this will prevent data loss and will eventually save you time, somewhere in the future!

Steps on how to back up your Gmail messages:

●      On the upper right side, you will see your profile picture. Proceed by clicking on your Profile Picture.

Profile picture

●      A drop-down menu will open > Tap Manage your Google account from the drop-down menu.

●      Now, you will get several options located at the left corner of the navigation column, you must click on the Data and Personalization tab.

Data & Personalization tab

●      Slightly scroll down and search for “Download, delete or make a plan for your data.”

●      Tap Download your data.

Download Your Data

●      Downloading the data will redirect you to a page named Google Takeout.

●      Utilize the ‘Deselect all’ recourse pre-screened items aren’t included.

●      Scroll down and tap the Mail command. Put a checkmark on it.

●      Download all your emails.

●      Now click the Next step.

●      You will see some Delivery Methods. Choose any portage method option most suited to your liking except the “Send download link via email” option. A drawback of this option is that if anything goes wrong, you are at risk of losing the important backup links of your emails. It is recommended that you use any of these four methods: Microsoft OneDrive, Google Drive, Box, or Dropbox.

 Selection of Cloud Storage

●      To make sure you have regular Gmail backups, select the “Export every 2 months for 1 year” option.

●      You can also select size splitting and file type options too.

Backup Frequency

●      Select Create Export and patiently wait until the backup or reserves is created on the preferred cloud platform.

●      Now, login to the cloud platform to confirm that your duplication or backup is completed successfully.

Ways to delete older & unimportant emails in one go:

The search option offered by Google in Gmail is a commonly used feature. It helps you find particular emails through their recipients’ names or keywords of content. However, you may not know that Gmail also has another interesting feature that allows you to look for older emails by using divergent limits or filters. Down below, we have listed smart ways and techniques for you so you can learn and quickly delete older unimportant email parley in bulk. Anyone can do this; you can do this task without the help of an expert. 

A guide on how to strike out the promotional emails that are older than a year or 6 months:

We are all guilty of subscribing to random websites and chronicle via our email, be it work or personal email. These promotional emails are piling up each year and a good chance is that over the years you will gather hundreds of advertisement or promotional emails.

One of the things Google is good at is naming or organizing your inbox. Google classifies your emails into three categories: Promotional, Social, and Primary. In the Promotional Section, you will find all the sales and marketing emails. If you feel like these promotional emails are of no use to you then it is a smart decision to remove them downright.

In the Gmail search box, type the query that is given below:

category:promotions , older_than:6m

Remove promotional mails that are primeval than 6 months. 

The results of the search will provide you a record of all the 50 promotional emails primeval than 6 months, you can search for more emails with the help of the navigation bar. Then, select the “Click All” option located on the left side.

Checkbox Icon

Google Mail will automatically take the initial 50 mails but do not delete them just yet. Gmail will provide you with an advanced course of action to choose all the matching conversations of your search. Click on “Select all conversations that match this search”.

One-click selection button

●      Click the Trash model.

Trash Icon

●      Navigate to Bin, and choose Empty Bin now.

Select the Option of one-click Delete 

And with selecting delete, you have successfully gotten rid of junk emails and freed up storage space for important emails.

If you want to do the same procedure to the promotional emails that are 60 days old, follow the steps below:

Delete the older social emails:

It is not necessary for one to be on social media 24 hours a day to be spammed by a bunch of societal mails each weekend. If you are a part of any of these social media platforms: Facebook, Instagram, or Twitter, you might continuously get spammed with suggestions for folks and content you should follow and notifications of everything and anything your friend’s post. These emails waste an equal amount of storage as promotional emails. Thankfully, you can build this problem in a way that plays to your advantage in getting rid of these emails.

You can choose from the above query formats and change it according to your preference, e.g.; 2y,3y, or even 4y in replacement of “6m’ and ‘1y”. You can filter and expunge all the mails in a step by clicking the Check-All tab, and then by selecting the “Select all conversations that match this search” choice as discussed earlier in this article.

Delete “unread” emails that are useless and old:

If you have any unread emails, it may be due to 3 reasons:

1. The mail has not been viewed yet.
2. The email isn’t important enough to open.
3. The user has viewed the email but marked it as ‘unread’ so they can be reminded later.

We do feel that there is no harm in deleting key emails that are unread and have been so for a year. You can delete them by following the steps below:

Certainly, you can change the above probe and put it to a separate label such as Main or Primary.

Delete all of the sent & received mails with extension> 2 MB:

The biggest culprit behind the lack of email storage is email attachments. You may not realize it but if now and then, you share Excel spreadsheets, compressed files or word documents with anyone be it co-workers, friends, students, or teachers, they are taking away a huge chunk of your email storage.

Clean sweep all mails that are 2 years older omitting the specific emails from senders:

With this method below, you will be able to delete all the emails that are 2 years older, from your Gmail account. It will simultaneously grant you to keep emails of particular persons of your own choice.

Keep in mind:

●      This is a common occurrence that when people send important emails, they do it from various accounts, just to be safe. You will have to mention all those mailing addresses of that individual if you want to keep all conversations safe. If you fail to do so, it may cause you to lose important data. (Allude to example 1 below)

●      There is a way to stop the probability of losing data, which is to go in for a common keyword that will help find a specific individual’s multiple mailing addresses. (Allude to example 2 below)

●      We advise you to produce a duplication of your Google mail account before proceeding further with any of these procedures above.

Example 1: Delete the emails that are eating valuable space for more than 2 years but spell out mailing addresses to keep the emails:

Example 2: Delete all the mails that are 2 years old and identify names

Clean your whole Gmail account (Only for up to date users):

By now utilizing one or other of the techniques given above, you may have managed to free up a huge chunk of the Google mail storage. If you are still not satisfied and wish to delete the total Google mail storage, you can easily do it.

However, this procedure involves a total wipe-out of your Gmail so it isn’t recommended for users who aren’t professionals. You may follow the process explained below at your own responsibility. This process is equal to creating a fresh Gmail account; the only thing that’s old is your mailing address.

Ahead of following this procedure, our recommendation to you is that you create a backup of your emails no matter how much time it takes because you never know when you may end up needing them. 

Remove your Gmail account:

Think of a fictional address i.e. an address that is never used by you to send or receive any mail. Search that mailing address in the search bar.

-{tom@hanks.com}

●      Tap ENTER.

●      Tap the Check box located at the left corner.

●      Tap Select all conversations that match this search.

●      Tap the Trash button.

●      Check the Bin and tap Empty Bin now.

You have successfully wiped your Gmail account with this procedure and now your account is as good as new!