It’s a painful experience when you realize that important files you stored on your hard disk are no longer accessible or worse simply lost. Was the data backed up? No… Its the doomsday for you and you’ve just made your digital life terrible.
Don’t let your business organization compromise with data security and lose files. Sudden hard drive failure, virus infection, files corruption, accidental change in files, transient variation in voltage damaging your hardware, hackers attack and other unforeseen incidents can result in data loss.
Backing up data on regular basis will help you prevent stress, anxiety, loss of business revenue (if you happen to be a smart businessman) and clients trust.
Recommended: Delete Duplicates
Getting rid of duplicates is highly essential, which helps you efficiently use your hard disk as well as organize your data in a more improved way. Use Clone Files Checker for this purpose.
Clone Files Checker is a harbinger of strong security principles
Selecting a Backup Location
It is important to select a proper location to save your backups. Your hard drive may wear out and fail anytime without warning, so you can’t rely on backups stored in its own partitions. You’ve to make sure the backups are automatically stored in a location which is completely different and unaffected by your PC.
- Use Cloud Services to Store Backups on the Web: The first thing that comes to my mind is storing backups on Internet servers. A laptop thief won’t be able to access your backups stored on remote servers. Remember, many cloud-computing services provide enhanced data security and 24*7 access to your data from different devices like Windows and Mac PCs, laptops, tablets, Android, iOS & Windows smartphones. This information is encoded with latest data encryption technology and you don’t have to worry about its security unless there is a massive data leak. Unfortunately, that too happens, once in a blue moon.
Note: There are a variety of free as-well-as paid cloud services. They provide you a Backup software that automatically synchronizes data on both sides. Meaning, your backup software automatically keeps track of new changes and updates the data on servers as soon as the original file is modified. Be mindful, you must keep the login password strong enough to prevent unauthorized access to your backups.
- External Hard Drive: You can plug an external hard drive to your PC to avail instant large storage for your backups. Unlike your primary hard disk, the external hard drive is not constantly plugged into your PC so it requires your intervention every time to store backups.
- USB Memory Stick/ DVD RW: You may alternatively backup your documents and files to a USB Memory Stick/ DVD RW.
Should you Backup Entire Partition or Select Folders?
- For Businesses: It’s generally a good idea for entrepreneurs, organizations and businesses to backup an entire partition that contains your important data. However, it requires large storage space. Obviously, it’s a time-consuming job so backup has to be scheduled once a week.
- For Home Users: If you’re a home user, you probably won’t need to backup an entire partition. Simply backing-up select folders will work for you.
Simplifying your Backup Task
You create a backup when you want a second copy of your documents and files. It gives you protection against accidental change in files, thefts and technical problems. Here are tips and techniques to simplify the process of backup:
- Automatic Synchronization: Enable automatic synchronization of files. A backup software comes with synchronization process to keep information up-to-date on the other end.
- Delete Duplicate Files Prior to Backup: While backing up your data, you come across many files which are identical. There is no sound reason to keep a second copy of the files. Here are steps to delete duplicate data prior to backing up your files.
- Scheduled Backups: When turned on, your backup software automatically backup data on scheduled date-time. Example: Once in a day, week or month.
- Download Clone Files Checker and install it on your PC/Laptop.
- Add all the folders/drives to scan.
- Customize scan options. We recommend keeping the All files option selected. You can also select Documents, Music, Videos or Archives to scan different file types separately.
- Start the scan. It may take some time depending on the size of your data. After it finishes you get two options namely Quick-Fix and Review & Fix. If you would like to go through each file separately, select the latter, otherwise, select Quick-Fix.
You also have to make sure the backup program automatically manages backup schedules on a timely basis and the data is stored on safe-places. It is also important to filter your data by deleting all duplicate contents.