When it comes to professional email services, there is nothing that could beat both Gmail and Outlook. Overtime, both services have made a name for themselves and continue to progress and develop. However, in recent years a trend could be seen where Gmail users are migrating to Outlook. There are several reasons for that. However, we are not particularly going to discuss them here. We will show you how you can migrate all emails in your Gmail account to Outlook. It might seem a daunting task at first but trust me, it isn’t. Follow us as we share how migration from Gmail to Outlook could be done within minutes.
Step 1: Outlook Log-In
Begin by logging-in to your Outlook account. If you haven’t made one already, sign-up and get an Outlook email address.
Step 2: Visit Settings
Once you have logged in, click the ‘gear’ icon located in the top-right panel. Now select ‘View all Outlook settings’.
Now, navigate to ‘Mail’ and then click ‘Sync Mail’
Select the Gmail icon.
Select the option of allowing Outlook to connect to your Gmail account. Similarly, select the first option at the bottom, allowing Outlook to create a new folder for imported emails along with subfolders like in Gmail. Lastly, provide a display name you intend to use. Then select ‘OK’.
Step 3: Select Gmail Account
Select the Gmail account you want to migrate to Outlook. If your Gmail account is not listed, insert your Gmail address and click ‘Next’. Type in your password. Click ‘Allow’ when you’re prompted to confirm permissions.
The migration process will initiate and run in the background. Meanwhile, you can continue to work on your computer as the process will not be bothered. Once the emails and other stuff have been migrated to Outlook, it will appear in a folder named “Imported Khwaja Mahmood09@gmail.com”. The same Gmail account you had linked to Outlook and wished to migrate.
Migrate Gmail to Outlook Using SysTools Gmail Backup
Another secure and safe way to migrate Gmail to Outlook is by using SysTools Gmail Backup. This program will allow you to download all the data existing on your Gmail account and then transfer it to Outlook. Your data will be contained in a folder created by the program itself along with an Export Report to cross-verify downloads. SysTools allows you to download emails in different formats along with contacts, documents, and calendars etc. Simple Browse and Select a destination folder and apply filters as well if you wish to filter some data.
Reasons Outlook is better than Gmail
There are several reasons that allow Outlook to overtake Gmail. Some of them are the following:
Outlook doesn’t require constant Internet connectivity
The first important benefit of choosing Outlook over Gmail is its ability to show up and search emails even when you’re offline. You can continue to use Outlook for Web in an offline mode. For instance, you can read and respond to your emails, or compose new emails. Similarly, you can view and edit your calendar, check in the meeting requests and view and alter the contacts. As soon as you’re connected to the Internet, Outlook for Web will automatically send the email.
Important: This feature is no longer available in New Outlook for Web. In order to use this feature, you must switch to Old Outlook for Web.
Manage Multiple Email Accounts
Another key feature of Microsoft Outlook is its impressive ability to filter, categorize and prioritize emails arriving from different email addresses with domains that are different. This allows you to check your Yahoo, Hotmail or Gmail messages from one place.